Admin Assistant, US Law Firm

Job description

Our client is a leading US law firm with thousands of employees in 21 offices worldwide. They are a well-recognized legal firm in the United States, England and Asia and is known to represent high-profile clients and Fortune 500 companies. The firm offers clients direct access to sought-after Lawyers in various practice areas such as Corporate, Capital Markets, M&A, Tax, Private Equity Funds etc.

They are looking for an excellent Administrator to work closely with the Hong Kong Office Manager.

Job Responsibilities:

• Assist with the daily office administration under the supervision of Office Manager
• Provide assistance in meeting preparation such as meeting room booking/set-up, printing of presentation materials and catering arrangement
• Ensure that office equipment, office space, conference rooms and file spaces are in good standing at all times
• Welcome visitors in a professional manner and notify appropriate contact of visitor’s arrival. Set up visitor’s offices when necessary
• Answer incoming calls and provide appropriate responses to general inquiries. Maintain an updated telephone directory
• Assist in renovation and office removal
• Any other related ad hoc task

Job Requirement:

• Minimum of Form 6 or equivalent
• Must have more than 1 year of experience in office administration and customer service, preferably in professional services environment
• Excellent interpersonal skills  and must have  the ability to build and maintain relationships with employees at all levels
• Proficient in MS Office and able  to learn a new software with minimal supervision
• Able to work effectively and  independently in a fast paced environment
• Excellent command of written and spoken English and Cantonese

If you are interested in finding out more about this career opportunity, please email your resume to Karen Dancel, karen.dancel @ charterhouse.com.hk  Tel: (852) 3151 1320 Web: www.charterhouse.com.hk

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