Job description
Key Responsibilities
Executive & Strategic Support: Anticipate leadership needs, manage complex calendars, coordinate stakeholders, and track key deadlines to ensure strategic objectives are driven to completion.
Communications & Documentation: Draft, proofread, and prepare professional correspondence, briefing notes, reports, presentations, and digital content.
Event & Travel Coordination: Manage domestic and international travel logistics, and support high-level conferences, exhibitions, trade missions, and official delegations.
Stakeholder Engagement: Coordinate physical and virtual meetings with senior officials and business leaders, assist with business development, and maintain contact databases.
Digital & Marketing Support: Help update marketing collateral, the office website, and social media channels.
Office Management: Oversee day-to-day operations-including receptionist duties, general inquiries, expense reporting, filing, and office supplies-plus occasional regional travel and ad-hoc projects.
Minimum Qualifications & Experience
Education: Bachelor's degree in Business Administration, Management, Marketing, or a related field (or equivalent professional experience).
Experience: At least 2-3 years in an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role.
Languages: Excellent fluency in spoken and written Cantonese, Mandarin, and English.
Technical Skills: Strong proficiency in Microsoft Office, databases, social media, and modern office technology.
Core Competencies: Exceptional organizational, interpersonal, and problem-solving skills; meticulous attention to detail; high discretion with confidential matters; and the ability to work independently with minimal supervision.
