Executive Secretary to Executive Director

Our client, a listed firm in the hospitality business is looking for a TOP NOTCH EXECUTIVE SECRETARY to support the Executive Director of the company.  This is a very important role in the organization as this individual will support one of their key management and they will be required to have the presence, professionalism and strong language and secretarial skills to support. In addition, they are seeking for a very polish, smart individual who has business sense and capacity to be the right hand person of the Executive Director.  This could be an exciting role for anyone who likes action, challenges and even willing to travel if required.


  • Provide full spectrum of secretarial and administration support to the Executive Director
  • Will need to constantly mange extensive calendar management, coordinate various meetings, appointments and travel arrangements across the globe
  • Handle independent correspondences in a timely and professional manner with both internal and external parties
  • Arrange video and conference calls as and when requested
  • Handle any personal task on behalf of the Director
  • Translate documents when necessary and also act as a translator when required
  • Prepare various reports and other presentation materials.  Prepare and type Chinese documents
  • Liase with external clients or professional bodies on appointments etc
  • Assist in ad-hoc projects


  • Degree holder ideally
  • Working experience of between 5 to 15 years
  • Excellent communication skills in both written and spoken English and Chinese (both Cantonese and Putonghua) is a MUST
  • Highly professional and corporate in terms of presentation and mannerism
  • Ideally has experience working in banking/professional firms or MNC industries.  Prefer sizeable firms.
  • Able to keep matters confidential and has the ability to act as a good gatekeeper
  • Energetic, responsible, detail oriented and excellent interpersonal skills
  • Proven ability to multitask and work under pressure
  • Proficient in MS Word, Excel, PowerPoint and Chinese Word Processing

If you are interested in finding out more about this career opportunity, please email your resume to Catherina Boh, enquiries@charterhouse.com.hk Tel: (852) 3151 1300 Web: www.charterhouse.com.hk

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